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QUESTION
Assume you are a nurse manager on a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted. You realize a nurse leader must be on the implementation team.
To Prepare:
• Review the steps of the Systems Development Life Cycle (SDLC) and reflect on the scenario presented.
• Consider the benefits and challenges associated with involving a nurse leader on an implementation team for health information technology.
The Assignment: (3 pages not including the title and reference page)
In preparation of filling this role, develop a 3-page role description for a graduate-level nurse to guide his/her participation on the implementation team. The role description should be based on the SDLC stages and tasks and should clearly define how this individual will participate in and impact each of the following steps:
• Planning and requirements definition
• Analysis
• Design of the new system
• Implementation
• Post-implementation support
• Use APA format and include a title page and reference page.
• Use the Safe Assign Drafts to check your match percentage before submitting your work.
ANSWER
Nursing Implementation System
Introduction
The institution of an innovative health record system is an intricate and formidable task necessitating meticulous preparation and execution (Silva & Fegadolli, 2020). As a nursing supervisor, securing the new system’s functionality and acceptability for the nursing staff who will be interacting with it is essential. This manuscript delves into the responsibilities of a nursing leader during the institution of a novel health record system, along with the advantages and potential obstacles associated with this role. The basis of this manuscript is the Systems Development Life Cycle (SDLC), and it extrapolates a situation where an innovative health record system is set to be instituted.
Systems Development Life Cycle and Deliberation on the Situation:
The system development life cycle is a frequently employed approach for designing, cultivating, instituting, and maintaining information systems. This cycle embodies six stages: planning and requirements specification, analysis, design, institution, post-institution support, and preservation. In the situation of a new health record system institution, the SDLC stages can be applied thusly:
Project Outline and Requirements Specification:
At this juncture, the institution crew outlines the project’s extent, recognizes stakeholders, and amasses data about the current health record processes. The team also pinpoints the system’s functional and non-functional requisites, such as data input, preservation, retrieval, and safety.
Evaluation:
At this juncture, the crew gauges the strengths and weaknesses of the current health record processes, pinpoints opportunities for enhancement, and develops propositions for the new system’s design. The crew also identifies potential risks and cultivates mitigation strategies.
Plan:
At this juncture, the crew designs the specifications for the new system, including the user interface, data input, and reporting capabilities. The crew also constructs the system architecture, which encompasses the hardware, software, and network infrastructure.
Institution:
At this juncture, the crew installs and evaluates the new system, educates the nursing staff impacted, and transitions from the legacy system to the new system.
Post-Institution Support:
At this juncture, the crew appraises the project’s triumph, amasses feedback from the nursing staff impacted, and pinpoints areas for enhancement. The crew also devises a plan for ongoing support, including preservation and upgrades.
Advantages and Challenges of Involving a Nursing Leader in Health Information Technology Institution:
Advantages:
The involvement of a nursing leader in health information technology institution can yield significant advantages to the project (De, Leeuw, 2020). A nursing leader can offer clinical acumen and insights into the health record processes. The nursing leader can also offer propositions for enhancing the health record processes, such as reducing redundant documentation or enhancing data accuracy.
A nursing leader’s input in health information technology institution can assist in promoting buy-in and acceptance from the nursing staff impacted. The nursing leader can communicate the advantages of the new system to the nursing staff and address any concerns or resistance that may arise. The nursing leader can also facilitate training and support for the nursing staff to ensure that they can interact with the new system effectively.
Challenges:
The involvement of a nursing leader in health information technology institution can also pose certain challenges. Firstly, the nursing leader may lack the technical acumen needed for the project (Strudwick et al., 2019). Hence, the nursing leader may need to collaborate closely with the technical crew to ensure that the new system meets the project’s technical requisites.
In addition, the nursing leader may encounter resistance from other nursing staff who may not view the nursing leader as a credible source of information. The nursing leader may need to address this resistance by building trust and credibility with the nursing staff and ensuring that their concerns are heard and addressed.
Role Description for a Nurse Leader
To guarantee active engagement of a nursing supervisor in the execution team, a thorough role delineation should be crafted. The role blueprint should revolve around the phases and tasks of the system creation life cycle. This must transparently dictate the manner in which the nursing supervisor will engage in and influence each phase. The role outline for a nursing supervisor in the execution of a new nursing record system is portrayed below:
Project Conception and Requirement Identification
The nursing supervisor will work intimately with the project overseer to delineate the project’s breadth, pinpoint stakeholders, and gather data on the existing nursing record processes. The nursing supervisor will deliver clinical acumen and perspectives into the nursing record processes, ensuring the novel system aligns with the nurses’ necessities.
Evaluation
The nursing supervisor will collaborate with the technical group to gauge the strengths and pitfalls of the existing nursing record processes and detect potential enhancements. The nursing supervisor will suggest alterations for the new system’s blueprint, guaranteeing that the suggestions align with the nurses’ necessities. The nursing supervisor will also pinpoint potential hazards and devise strategies to lessen their impact.
Plan
The nursing supervisor will collaborate with the technical group to outline the prerequisites for the new system, encompassing the interface, data input, and reporting capabilities. The nursing supervisor will deliver clinical acumen and perspectives into the nursing record processes, ensuring the system is user-friendly and efficient. The nursing supervisor will also ensure the system design aligns with the nurses’ necessities and satisfies the project’s technical specifications.
Execution
In the role of patient care coordinator, a partnership will be forged with the initiative’s director to oversee the establishment and preliminary operation of the novel mechanism. The patient care coordinator will provide education and assistance to the impacted caregiving staff, ensuring they can proficiently navigate the novel mechanism. Additionally, the patient care coordinator will promote endorsement and backing from the impacted caregiving staff by articulating the benefits of the novel mechanism and addressing any uncertainties or opposition that may emerge.
Post-Implementation Support
In alliance with the initiative’s director, the patient care coordinator will evaluate the initiative’s triumph, accumulate feedback from the impacted caregiving staff, and identify facets in need of improvement. Proposing strategies for continuous backing, such as upkeep and mechanism enhancements, will also fall under the purview of the patient care coordinator. Furthermore, they will ascertain that the impacted caregiving staff find satisfaction with the novel mechanism and that it caters to their requirements.
Conclusion
The participation of a patient care coordinator in the deployment of a new caregiving records mechanism can introduce significant benefits to the initiative. The patient care coordinator can contribute clinical insight and viewpoints into the caregiving record procedures, foster endorsement and backing from the impacted caregiving staff, and ensure the new mechanism is in harmony with the caregivers’ needs. Nevertheless, the inclusion of a patient care coordinator in Health Information Technology (HIT) deployment can also present certain obstacles, such as the patient care coordinator’s absence of technical insight or opposition from other caregiving staff. A thorough role description for the patient care coordinator can aid in ensuring effective involvement in the deployment team and maximize the benefits of their participation in the initiative.
References
De Leeuw, J. A., Woltjer, H., & Kool, R. B. (2020). Identification of factors influencing the adoption of health information technology by nurses who are digitally lagging: in-depth interview study. Journal of medical Internet research, 22(8), e15630.https://www.jmir.org/2020/8/e15630/
Silva, B. B., & Fegadolli, C. (2020). Implementation of pharmaceutical care for older adults in the brazilian public health system: a case study and realistic evaluation. BMC health services research, 20, 1-14.https://link.springer.com/article/10.1186/s12913-020-4898-z
Strudwick, G., Nagle, L. M., Morgan, A., Kennedy, M. A., Currie, L. M., Lo, B., & White, P. (2019). Adapting and validating informatics competencies for senior nurse leaders in the Canadian context: Results of a Delphi study. International Journal of Medical Informatics, 129, 211-218. https://www.sciencedirect.com/science/article/pii/S1386505619303211
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